Assistant Director, Maintenance and Operations Florida Gulf Coast University
Assistant Director, Maintenance & Operations APPLY HERE locations Main Campus time type Full time posted on Posted 9/30/24
job requisition id R0005569Job Summary
The Assistant Director, Maintenance Operations provides operational direction and oversight of all maintenance to assigned University housing facilities.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies. Job Description Typical duties may include but are not limited to:
Provides operational direction and oversees maintenance operations of assigned physical facilities.
Oversees renovations and capital projects.
Provides guidance, training, and support to skilled and professional staff and student workers.
Acts as a liaison between vendors, partners, and university departments to ensure services are provided timely and efficiently.
Maintains budgets including monitors expenses, researches purchase options, prepares requisitions, and reconciles invoices.
Complies with applicable safety regulations and policies.
Assists in the implementation of existing guidelines, policies, and procedures. Recommends new or improved guidelines, policies, and/or procedures.
Supervises full time staff to include, approving time off, conducting performance reviews, and setting up annual goals.
Field questions from residents and parents regarding updates and progress of work in the halls.
Serves as essential personnel and provides assistance in the event of an emergency on campus.
This position requires either eight years of directly related full-time experience or, as an alternative, a Bachelor’s degree from an accredited institution in an appropriate area of specialization and four years of full-time experience directly related to the job functions.
Valid driver’s license.
Ability to work evenings, nights, and weekends as necessary and serve on an on-call rotation.
Preferred Qualifications:
Professional full-time experience providing operational direction and oversight of the maintenance of residential housing facilities in a higher education setting.
Experience managing and operating Garden style apartments and traditional student housing units in a University setting.
Experience recruiting, hiring, training, and supervising full time and part time workers.
Experience working with a wide range of vendors including but not limited to custodial services, landscape services, pest control services, fire detection/suppression maintenance and repair, swimming pool maintenance, generator maintenance and repair, disaster cleanup, and other such contractors.
Familiar with the maintenance and operation of 2 ton HVAC units and chill water air handlers.
Experience with life safety alarm systems and equipment.
Knowledge, Skills, and Abilities:
Knowledge of applicable building systems, equipment life cycles, preventative maintenance schedules, and safety requirements.
Knowledge of policies and procedures related to the position.
Knowledge of state bidding processes and contract requirements.
Excellent interpersonal, verbal, and written communication skills.
Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
Ability to collaborate and work effectively in a diverse community and willing to contribute to a team effort.
Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
Ability to resolve problems and effectively communicate with parents and students.
Ability to manage a budget and work within the constraints of that budget.
Ability to interpret and apply laws, regulations, policies, and procedures consistently.
Ability to effectively manage the work of others by providing information, guidance and motivation.
Ability to work evenings, nights, and weekends as necessary and serve on an on-call rotation.
Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
Pay Grade 18
Florida International University Director of Housing for Facilities Phone: 305-348-4190 Email: [email protected] Address: 11200 SW 8th Street Miami FL 33199 PositionTitle: Director, Housing Facilities PositionType: Full-time StartDate: 08/01/2024 Duties: The Director for Housing Facilities is responsible for the overall maintenance and housekeeping of all student housing facilities on the Florida International University campus. Areas of responsibility include, but are not limited to hiring, selection, and training of maintenance and housekeeping staff, oversight for all preventative maintenance and day-to-day work orders, scheduling staff to support evening and weekend rotations and on-call staffing, budget management, capital project planning, oversight of renovations, assist with new construction planning, collaborate with campus stakeholders and campus partners, and responsible for all turn processes in transitions from semester to semester. Reports to the Senior Director, Housing & Residential Experience. • Provides leadership in the hiring, selection, training and evaluation of all maintenance and housekeeping staff. Provide direct supervision for Coordinator Admin Services and three Facilities Managers. • Develops and implements a facilities maintenance plan, which includes a day-to-day work order system, preventative maintenance schedule and an annual capital project plan for all housing facilities. • Responsible for ensuring work orders are responded to in a timely manner and proper quality control measures are in place. • Ensures compliance with all federal, state, and local laws and standards in addition to compliance with all campus standards regarding safety, security, and facilities maintenance. • Analyzes maintenance trends and develop proactive plans to address concerns. • Assists with development of a comprehensive 5-year capital project plan. • Interacts with students and parents as needed to address facility issues and concerns. • Oversees and implement all emergency procedures as needed including emergency weather response plan. Recommend and make updates to emergency procedures as needed. • Responsible for developing and maintaining all risk management standards, practices, and emergency plans consistent with campus policies and procedures. • Serves as essential personnel and provides assistance in the event of an emergency on campus. • Oversees the entire turnover process, encompassing both summer and winter breaks for all students. • Develops an annual budget for all facility operations. Provides fiscal management and administrative oversight of budget for all facility and maintenance related items including utilities, maintenance contracts, capital budget, and more as applicable. • Oversees technical review of documents, warranty procedures, building code administration and compliance. Assist with reviewing and providing feedback to architects, engineers, construction management firms and other campus partners on renovation or construction projects. • Creates collaborative relationships with campus stakeholders to ensure all campus standards, safety protocols and regulations are properly implemented, etc. Acts as University liaison with a variety of internal and external entities for housing facilities related matters and issues including, but not limited to, Physical Plant, Facilities Planning • Coordinates all campus partners needed for services including service contracts, preventative maintenance schedules, capital projects, etc. • Evaluates data to assist with decision making and program improvement. Provides regular reports on work order trends, maintenance activities, and more as needed. • May represent the university on appropriate committee at the national, state, and university level. • Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. ExperienceRequired: Minimum Qualifications: • Bachelor's degree and eight (8) years of appropriate experience or a Master's degree and six (6) years of appropriate experience.
Desired Qualifications: • Master's degree in higher education, student personnel, business administration, facilities, or project management. • Experience working at a large public University with experience in student or multi-family housing, property management, facilities management, or related field. • Experience in the implementation of capital projects, gathering and analyzing data, development of maintenance reports, presentation of results to constituents, managing facilities, and managing budgets. • Experience with Microsoft Office, property management software, and work order management systems.
How To Apply: For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 532313 WageOrSalaryNumber: 105000 WageOrSalaryLabel: Per Year WorkHoursOrDaysNumber: 40 WorkHoursOrDaysLabel: Hours EndDate: 08/01/2024
