Parking: There is a parking garage located to the left of the main entrance. There is a fee to park. If parking on the top floor (most convenient floor to transport your items to the ballroom) the double doors lead into the main lobby. Turn right and pass the elevators; follow the signs to the Florida Ballrooms. If a loading dock is needed, please let us know and instructions will be given.
When: Thursday, March 28, 2024(Credentials can be picked up Thursday morning at the venue or Wednesday 1-5pm at the Destination Registration Booth outside of the Florida Ballrooms. Everyone entering the Expo MUST have a name badge. There will be early access to the Expo for set-up on Wednesday. 3-5pm Load in: 8:00am - 10:30am Expo: 11:00am-4:30pm Load out: 4:30pm
Standard Booth Size: Please click on the box above to see the layout. Email info@flappa.org with a first and second choice of the booth number you would like to have. 8 ft. deep 10 ft. wide 8 ft. high back wall 3 ft. high sides 1 6ft. table (skirted) 2 chairs *Please advise before Expo if you do not want a table.
Expo Booth Layout: This is the approximate layout. Changes will be made as needed.
Power: If you need power to your booth, you must make arrangements with EDLEN ELECTRICAL EXHIBITION SERVICES INC. ORDER FORM The order form can be submitted manually but incurs a $25 charge. You can order power online by going directly to their website. Final date for ordering power is March 13, 2024. https://edlen.com/
Wi-Fi: We have limited Wi-Fi for computers in the Expo Hall. A code will be provided to those Expo Booths that need it.
Shipping: A FedEx office is located in the convention area. FedEx Office Business Center Hilton Orlando 6001 Destination Parkway Orlando, FL 32819 SHIPPING INFORMATION Phone: 407.926.4375 Email: usa2834@fedex.com
Educational Sessions: All Partners are invited to attend any of the Educational Sessions and the keynote.
Expo Loadout: Please take everything with you that was brought into the Expo. Do not leave cases of product, samples. etc. If you have a demonstration case that must be shipped, please make arrangements with FED Ex. All cases that are left behind must be tagged and you are responsible to call for a pick-up.
Teardown: From 4:00-4:30 announcements, drawings and giveaways are happening. We kindly ask that everyone refrain from tearing down until this part of Expo is complete.
Giveaways: Our members always look forward to the great items our partners donate at each conference. If you are in a position to donate a gift card or an appropriate item for the drawing, please let Cindy know you will be bringing something. We appreciate all items that are given!
Cocktail Reception: Join us at 6pm on Thursday evening for a Cocktail Reception at FastBreak, a sophisticated sports bar located on the ground floor of the hotel. A beautiful outdoor space reserved just for FLAPPA and an outdoor bar. Cancellation Policy: Cancellations (attendees & sponsors) received by December 1, 2023 are eligible for a 50% refund of the registration fee. No refunds will be permitted after this date. · Registrations may be transferred to another employee/staff member within your organization. · Cancellations and transfer requests must be made in writing to FLAPPA If conference is canceled due to circumstances out of our control: · Conference registration may be transferred to next year's conference · Full refund if registered before December 1, 2023. 75% refund if registered after December 1, 2023.
