Costs: Standard booth $1500 (members) $2000 non-members. Electricity must be secured through a hotel vendor. Sponsorship opportunities are available.
Parking: Hotel Parking Garage There is a parking fee. If parking on the top floor (the most convenient floor to transport your items to the ballroom), the double doors lead into the main lobby. Turn right and pass the elevators; follow the signs to the Florida Ballrooms. A loading dock is available, and a parking lot can be utilized to leave vehicles during the show.
When: April 23-24, 2025 (Credentials can be picked up Wednesday from 9 to 5 p.m. at the Destination Registration Booth outside the Florida Ballrooms. Everyone entering the Expo MUST have a name badge. Load-in: 9:00 am - 5:00 pm Wednesday, April 23, 2025 (We are asking all vendors to be set up by 5 pm on Wednesday to be able to participate in the Opening Cocktail Hour event)
Opening Expo Cocktail Hour: Wednesday, April 23, 6 pm Expo Thursday, April 24: 11:00 am-4:30 pm Load out: Thursday, April 24: 4:30 pm
Standard Booth Size: 8 ft. deep 10 ft. wide 8 ft. high back wall 3 ft. high sides 1 6ft. table (skirted) 2 chairs
Expo Booth Layout: This is the approximate layout. Changes will be made as needed.
Power: If you need power to your booth, you must make arrangements with EDLEN ELECTRICAL EXHIBITION SERVICES INC. Information here.
Wi-Fi: We have limited Wi-Fi for computers in the Expo Hall. A code will be provided to those Expo Booths that need it.
Shipping: A FedEx office is located in the convention area. FedEx Office Business Center Hilton Orlando 6001 Destination Parkway Orlando, FL 32819 SHIPPING INFORMATION Phone: 407.926.4375 Email: [email protected]
Educational Sessions: All Partners are invited to attend any Educational Sessions and the keynote.
Expo Loadout: Please take everything with you that was brought into the Expo. Do not leave cases of products or samples. Etc. If you have a demonstration case that must be shipped, please make arrangements with FED Ex.
Teardown: From 4:00 to 4:30, announcements, drawings, and giveaways will occur. Please refrain from tearing down until this part of the Expo is complete.
Giveaways: Our members always look forward to the extraordinary items our partners donate at each conference. If you are in a position to donate a gift card or an appropriate item for the drawing, please let Cindy know you will be bringing something. We appreciate all the items that are donated.
Dinner Reception: Join us at 7 pm on Thursday for dinner and a Casino Party. (Florida Ballrooms) Cancellation Policy: Cancellations (attendees & sponsors) received by December 1, 2024, are eligible for a 50% refund of the registration fee. No refunds will be permitted after this date. · Registrations may be transferred to another employee/staff member within your organization. · Cancellations and transfer requests must be made in writing to FLAPPA If the conference is canceled due to circumstances out of our control: · Conference registration may be transferred to next year's conference · Full refund if registered before December 1, 2024. 75% refund if registered after December 1, 2024.
