FLAPPA - Conference and Education Committees Meeting

August 27, 2004, 9:00 a.m.

Host Stetson University, Lynn Business Center Room 213

Attendance:

1. Ron Roux, Stetson University
2. Chris Lucier, Stetson University
3. Dan Young, ERAU
4. Joni Brown, ERAU
5. Brian Wormwood, UCF
6. Montel Watson, UCF
7. Diane Neff, UCF
8. Allan Preston, UF
9. Matt Taylor, UNF

Tentative Agenda:

• Theme for Conference
• Confirmation of location/dates
• Task list development/assign responsibility
  • Training Sessions/trainers/supplies
  • Speakers
  • Advertisements/publications
  • Vendor coordination/vendor fair
• Develop Timeline of Action
• Budget Discussion

Meeting Minutes:

Theme: 

“FLAPPA’s New Beginnings”

“FLAPPA Takes Flight”

“Partners in Growth”

“Developing Partnerships”

“Building Tools for the Future”

“Building for Tomorrow”

“Building our Future”

“FLAPPA – It’s About Time”

“Building Foundations”

Location/Dates:  Brian Wormwood discussed potential dates/locations at host University UCF.  Spring break at UCF is held March 14 through 19, which might permit the use of Engineering II Building.  Holding it on UCF campus is essentially not possible while school is in session.  Motion made to have Brian represent FLAPPA in approaching Engineering Dean for use of the Engineering II building; Motion passed unanimously.  See schedule developed below for times.

12:00 p.m. – 4:00 p.m. Golf

6:00 p.m. FLAPPA Executive Committee – Physical Plant Learning Lab

7:00 a.m. Registration/Information Table Open/Vendor Setup

8:00 a.m. – 8:45 a.m. Continental Breakfast

9:00 a.m.  Welcome Speaker [Vendor Area]

9:30 a.m. – 10:30 a.m. Training Session I/Campus Tours

10:30 a.m. – 10:45 a.m. Break

10:45 a.m. – 11:45 a.m. Training Session II/Campus Tours

11:45 a.m. – 1:00 p.m. Lunch [Vendor Area]

1:00 p.m. – 2:00 p.m. Training Session III/Campus Tours

2:00 p.m. – 3:00 p.m. Vendor Refreshments

3:00 p.m. – 4:00 p.m. Training Session IV/Campus Tours

6:00 p.m. Social Hour [Vendor Area]

7:00 p.m. Formal Banquet/Keynote Speaker/Awards

8:00 a.m. – 8:45 a.m. Continental Breakfast [TBA]

9:00 a.m. – 10:00 a.m. Annual Meeting/Installation of New Officers

10:00 a.m. –10:45 a.m. Training Session V/SUS Discussion Forum/ICUF Forum

11:00 a.m. –11:45 a.m. Membership General Open forum/APPA Speaker

11:45 a.m. – 12:30 p.m. Continental Lunch/Next Annual Meeting Host Presentation/Door Prizes

12:30 p.m. FLAPPA Executive Committee – Physical Plant Learning Lab

Training/Presenters:

Call for presenters:  we need to look at initial institution surveys and/or obtain resource cards from membership; also begin to solicit experts as presenters.

Possible Topics:

Wireless Technology?

Emerging Technology

LEEDS Program/Energy Conservation

Landscaping – Urban Forester/Arborist; Native Plant Palette

GIS Use/future

Custodial – new chemistry

Custodial – Laundry Services

Disaster Preparedness/Post-disaster assessment [panel] discussion forum

Indoor Air Quality/mold mediation

Built-In Networking/Campus Tours by Host University

            HVAC Plant

            Grounds/Campus

            Buildings

CMMS

Campus Security for the worker

So, you want to be a supervisor?

Top Gun Program – Customer Service/Appearance

Benchmarking

SUS Forum

We need to look into discounts at Disney/Sea World/Universal Studios and other types of family-oriented activities in Central Florida.

Matt Taylor was asked to have Business Partners Committee formally solicit vendors for booths and meal sponsorship at annual meeting when partners are approached about becoming members.

Deadline for conference participant registrations – Feb 15, 2005 ($100 increase for late registration)

Budget Review

Vendor booth layout/who assigns