Minutes FLAPPA, Florida Chapter of APPA 2nd Organizational Meeting June 4, 2004 Hosted by the University of Central Florida
Attendees: Donna Agerton, University of Florida The second meeting of the Florida Chapter of APPA was held on June 4, 2004 at the Rosen College of Hospitality Management, University of Central Florida. The day began with registration and building tours. Brian Wormwood welcomed Dr. Abe Pizam, Dean of the Rosen College of Hospitality Management and introduced him to the group. Abe Pizam welcomed everyone to the Rosen College of Hospitality Management and indicated that the facility is a joint venture between the state and private ventures. The college became a reality through the vision and generosity of Mr. Harris Rosen, one of the largest hoteliers in Orlando. Mr. Rosen vowed that one day, if God willing, he would share his wealth with others. Eighteen years and 5000 hotel rooms later, he came to the University of Central Florida to donate $10 million dollars and $8 million in land located in the tourist zone. Mr. Rosen also has the dream of establishing a large enough endowment, similar to the Cooper Union model, so that all students at the College will study free. Dr. Pizam noted that the facility is unique because it was designed and built with an activist group of academics and donors. Those involved in its inception had to look at every single detail and every concept had to be complete. Harris Rosen has a vision that had to be translated onto paper and into action on a daily basis. The Rosen College is a “Five Star” facility, designed as a “Five Star” facility and managed as a “Five Star” facility. The facility looks like a Mediterranean resort hotel, and is meant to reflect the values and occupation(s) of those who train there. People driving by would not see this as a school rather as another resort. The architect of record, HHCP, is of very high caliber. HHCP was retained as the overall master planners of the largest man made island (shaped in the form of a palm tree) in the world. The Palm Master Plan, Dubai, United Arab Emirates, will be the first man made earth form to be identified by the human eye from outer space. The Palm website is very interesting and notable: http://www.thepalm.ae/thepalm/ For an entire year, UCF and Welbro worked closely to discuss every single item in the building. Dr. Pizam related that no matter how good people are mistakes sometimes happen. He referred to two stories where Physical Plant was able to resolve building issues. The first week that the building was open sewer gas was smelled throughout the building. Everyone claimed that the smell was from a treatment plant miles away. When the staff would go outside they couldn’t smell the sewer smell that they smelled inside the building. The Physical Plant maintenance supervisor discovered that the sewer vent is next to the air intake. He moved the vent and the odor stopped. Another incident relayed by Dr. Pizam was that the beautiful, entrance fountain started to turn green within 3-4 weeks of operation. The vendors were called in and they determined that it was algae. The maintenance supervisor used chlorine but the green continued to reappear. He then took it upon himself to empty the pool found an exposed copper pipe. When he removed the pipe and replaced with plastic PVC then the green water went away. Dr. Pizam indicated that they are having a great experience with this building because they have the right personnel to service and maintain it. Every employee, regardless of who they report to, facilities or faculty at Rosen, is treated as part of the family. The building is being managed so that it never ages. The facility is 159,000 sq ft, and has a budget of $28 million dollars. This includes $15.5 million for construction and $8 million for FF&E. The project was completed under budget, on time and with an $800,000 fund balance. Dan Young then reported to the group that he went to the 2004 GAPPA
annual meeting on a SRAPPA scholarship. GAPPA has recommended that
we start our historical documentation as GAPPA has recorded its progress
from inception in the form of a history book. We are starting our
historical documentation as recommended by GAPPA The FLAPPA website was launched to the group as Spider Host, an ISP, and host of our website unveiled it. Spider Host made a presentation to the group of their business offerings. The FLAPPA website is http://www.flappa.org Dan Young continued to discuss the GAPPA annual meeting. He indicated that it will be critical for FLAPPA to provide the vendors with adequate contact time with the members. In turn the vendors will take good care of us. We need to select a time that will coincide with family and outside activities to insure member participation. GAPPA has a casino night with $12,000 to $15,000 in prizes that assures that everyone will receive a prize. We need to secure a location that equalizes the driving liability for everyone. Dan Young then began discussions about FLAPPA committee assignments. He read the definitions of the NNECERAPPA committees. The membership decided that five key committees needed to be established: Membership, Education, Conference, Business Partners, and Communication. (Members signed up for committees as shown on the attachment to this email.) The group did two team building exercises, “Broken Squares” and “Tower Building”. The outcome of both exercises demonstrated that facilities managers are resourceful, creative problem solvers! (We have pictures as proof!) The membership debated about how we should focus our efforts in the near future. Should we be organizing local workshops or focusing on building a first class, first annual meeting? Some asserted that we could concurrently work on developing workshops (such as a Grounds presentation) as well as organizing the annual meeting. Some members did not want to lose any momentum for the group, and felt that we needed to let our presence be known around the state by offering small workshops and moving them around the state. Others felt it more important to have our efforts focused on the vision of our first annual meeting where workshop tracts and vendor presentations would be available. The group asked that the Education and Conference committees present their recommendations at the next organizational meeting. Brian Wormwood reported that he presented the FLAPPA organization to the State University System physical plant directors and received a favorable response. He suggested that the directors could piggyback their spring meeting to coincide with the FLAPPA annual meeting. UCF announced that it would like to host the first annual meeting in Orlando, FL, either April 8th or 15th, 2005. The next meeting will be at Embry-Riddle Aeronautical University on Thursday July 15th and Friday July 16th. The goal of the next meeting will be to complete the bylaws and map out key dates for the next ten months. We have ground level work to do, and have to build an unshakable foundation. The tentative schedule for the meeting is as follows: Thursday, July 15th 10:00 am Start with a floating agenda and catch up 10:30 am Begin work on bylaws 12 noon Lunch Afternoon Spend the afternoon completing the bylaws and print out a copy for members to review that evening. Friday, July 16th 8:30 am Approve of bylaws 10 Committee meetings Set the date and the agenda for the next meeting. 12 noon Lunch In closing, the members indicated that we need to clarify the bylaws before we set the dues. It was suggested that we charge $100 per institution. The meeting adjourned at approximately 4:00pm on Friday, June 4th. Respectfully submitted, Montel Watson
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